Diversity Woman Magazine

SUM 2019

Leadership and Executive Development for women of all races, cultures and backgrounds

Issue link: https://diversitywoman.epubxp.com/i/1130254

Contents of this Issue

Navigation

Page 12 of 51

d i v e r s i t y w o m a n . c o m S u m m e r 2 0 1 9 D I V E R S I T Y W O M A N 11 ISTOCKPHOTO Upfront > The Office How to Get Respect in Meetings Ways to Cut Your Communication Time B etween email, text, and social media, it can seem as if we're always on call. If communication is monopolizing your schedule, try these high-tech tips to lighten your load. Use reusable copy in emails. Develop templates for commonly sent emails in advance. Gmail's canned-responses feature lets you create content once and insert it into email addresses at will, while Outlook lets you build reusable blocks of text so you can write once and repeat. Respond to voice messages with a text. Both iPhones and Androids let you create a custom text response to an incoming call. The feature can be found in your phone's settings. Make text communication seamless. Apps can put texting on auto-pilot. • Scheduled lets you write and schedule texts in advance. • Do It Later, a text automation app, lets you create text messages from predefined templates. • SMS Auto Reply Text Message/SMS Autoresponder lets you create customized text replies that automatically go to specified contacts. Automate your chat. Chatbots like ManyChat and Chatfuel connect with your clients and respond to their simple social media queries. Dear Tired, Not only can a domineer- ing coworker be annoying, but he or she can inhibit the sharing of game-changing ideas. Try waiting for a pause and politely say, "I have something to add." If that doesn't work, it's time to get more creative. Enlist the help of an ally during work meetings, sug- gests Jaime-Alexis Fowler, founder of Empower Work, a San Francisco–based organiza- tion that provides confidential career advice via text or chat. Set a plan beforehand, so that if the colleague interrupts you, your ally will turn the conversation back to you when there's a pause and ask you if you were finished with your thought. If you have a good relation- ship with the colleague who interrupts you, try bringing it up privately, Fowler says. Say something like, "I know you care about diversity of opinion Shortcuts Dear DW, My coworker is always interrupting me and dominating the discus- sion during meetings. How can I handle this situation gracefully? Signed, Tired of Being Talked Over and you want to make sure everyone's voice is heard." en mention that you sometimes feel as if you're not given a chance to make all of your points. "e colleague might not realize that he or she is constantly interrupting you," Fowler says. Another way to change the dynamic: Set time limits. Suggest to your boss or the meeting leader that the team use a stopwatch to give all participants a set amount of time to talk. Finally, find a way to follow up with the team after the meeting or do some type of postmeeting wrap-up where participants can submit ad- ditional ideas via a group email or Slack thread. at way you make sure your voice is heard.

Articles in this issue

Links on this page

Archives of this issue

view archives of Diversity Woman Magazine - SUM 2019